Planning an event is stressful, to say the least, but before you can get into the specific event details, you have to decide where the event will be held. While your mind may go straight to indoor venues, tenting has opened up a brand new world of outdoor event spaces! This is a guide to everything you need to know about tenting your next event to create a memorable, unique gathering to celebrate any occasion. 

Start With the Right Tent

Picking the right tent is key to setting the right mood and ensuring smooth operation. Your choice will depend on the kind of event you’re having, the number of people coming, and the weather. Pole tents offer a classic, elegant look that’s a popular choice for weddings and other high-class events. These tents do have a support pole in the center, but any experienced event planner can decorate around it with no problem!

 

Frame tents are a great option if you have a less-than-ideal surface to work with because their flexible design allows them to be put up just about anywhere. There are no interior poles, so it’s easy to maximize every square foot of the space. Clear tents are a bit more temperamental, requiring just the right temperatures and time of day to avoid a glare from the sun, but the natural light and incredible views of the landscape make it worth a little extra planning. 

Prepare the Site

Preparation is the key to any tented event. The site where you plan to set up the tent should be carefully evaluated to make sure it will be a good fit. The area should be flat and well-drained. Uneven ground and pooling water makes setting up a tent for your event more challenging, and may require extra accommodations, like specialized flooring. 

 

As far as the location of the site itself, try to choose somewhere that’s convenient for the majority of your guests and event vendors. Choosing a site with more than enough parking space will keep things running smoothly on event day, too!

Optional Add-Ons 

Once you’ve selected the tent and prepared the site, it’s time to consider the details that will make your event truly special. These are things that might cost extra, but they can have a major impact on the ambiance of the tent. Some of the most popular additions to a basic event tent setup are specialized lighting, heating/cooling to regulate temperature, floor coverings, drapes, and on-theme table settings.

Tenting your event is a great way to get exactly the vibe you want, no matter where you’re hosting. With the right tent, some site prep, and a few personal touches, you can create an awesome atmosphere that fits your vision. Whether you’re aiming for a fancy party or a chill gathering, Baystate Tent is the expert for all things event tent rentals, planning, setup, and takedown. Click here to contact us directly and make your event a success!