Throwing a backyard bash can be an exciting and fun experience. With all the excitement, it can be easy to forget some details. Fortunately, professional party planners are typically willing to share a few secrets. For the ultimate outdoor party checklist, you want to be sure you hit each item without fail. Skipping a single component of the list could result in a real party blunder! A successfully checked checklist can result in the best outdoor party of the summer. 


There are so many aspects to consider when it comes to feeding your guests. What theme do you want to go with? Backyard BBQ, surf n’ turf, or a pizza party are common and popular options. However, when it comes to choosing food, you must also consider how the food will be prepared, kept warm, served, and more. It can also be essential to consider allergies and alternative options for those who choose a different diet. Great food can be vital to a great party!


When you’re thinking of drinks to serve at your outdoor party, there are a few questions to consider.

  • Will you provide alcohol?
  • If there is alcohol, how will you ensure that only friends of drinking age are partaking?
  • Do the beverages go with the food options?
  • Should partygoers expect to bring their own beverages?

These are just a few questions that can help you determine your event’s drink situation. Whether you offer water, lemonade, tea, soda, wine, or beer, you will need to be sure there are a few different options available or inform guests of the need to bring their own. 


You may think that an outdoor party requires no shelter. While this might be true, it can be an excellent offering to have somewhere to escape the sun or unexpected weather. A party tent is a perfect option for an outdoor party, as it allows people to experience the outdoors while providing a place to cool off in the shade. 


A component commonly skipped when planning an outdoor party is the restroom! If the party is in your yard, do you have easy access to an inside bathroom for guests? Are there enough bathrooms for the number of guests you’re inviting? If not, do you require porta-potty rentals? Considering these thoughts can make your party run a lot smoother. 

Eating Utensils, Plates, and Napkins

Not only do you need to think about how many plates, napkins, and cutlery you need, but you also need to think about the kind. Plastic is an option for easy cleanup, but glassware is classier. The paper option could go with a BBQ theme but would not match up to a fancy tea party. Dinnerware should go with the food and the decorations. 


What kind of décor do you want to include at your outdoor party? Streamers, linens or tablecloths, table centerpieces, flowers, and other décor can make your party beautiful or fun. The best décor does not overwhelm the guests but provides a clear indicator of the party’s theme. 


Comfort is crucial. Imagine attending a party in which the guests had nowhere to sit. If you think some guests will be happy to stand throughout the party, you may want to consider how long you want them to stay. Folding chairs, benches, and other seating options can tie into the décor and theme. If your party is more laid back, requesting guests to bring their own camping chair can be a simple fix. 


When it comes to music, there are plenty of options for your outdoor party. However, you will want to consider the neighbors’ feelings about the music. Informing them ahead of time can help prevent issues on the day of your event. 

Music can come from a professional DJ, live musician, or you can hook your phone up to some speakers. Either way, ensure that the guests will appreciate the chosen music. 

Other Entertainment

What will the guests do at your party? Yard games such as corn hole or ladder golf can be fun additions to outdoor parties. Other options include live musicians, comedians, an open bar, or kickball. What do you find fun about an outdoor party? Incorporate it into your own event!

Hire a Pro

Sometimes a checklist can help you to visualize the perfect party. Other times, it can make you feel a little overwhelmed. Fortunately, Baystate Tent & Party are event planning and tent and party accessory rental specialists prepared to help with your outdoor party. Contact Baystate for help with your outdoor party today! Give us a call today or fill out our online contact form!

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