How Much Does a Wedding Tent Cost? And The Best Ways to Save!
Planning an outdoor wedding? A tent makes your big day more comfortable and adds character. At Baystate Tent & Party, based in Massachusetts, we often are asked: “How much does a wedding tent cost?”
The answer depends on tent type, guest count, location, and extras like flooring, lighting, and accessories.
TLDR / Key Summary:
- Small tent rentals (30–50 guests): $800–$1,500
- Medium (75–150 guests): $1,600–$5,500
- Large or luxury setups: $5,600–$30,000+
- Tent type and surface location impact price
- Accessories add up: flooring, lighting, sidewalls, dance floors
- Baystate offers delivery, setup, takedown, and planning help
- The average wedding rental cost is $6,000 for wedding tent rentals and extras, such as tables, chairs, dancefloors, etc.*
*Based on Baystate Tent’s average rentals in Massachusetts & New Hampshire. Standard wedding size.
What Is the Average Cost of a Wedding Tent?
Nationwide, couples spend between $1,700 to $4,500 for a basic tent rental according to The Knot. That includes delivery and setup – but no extras like flooring or lighting.
With Baystate Tent & Party, our rental includes professional delivery, setup, and takedown. We’ve been serving Massachusetts and New Hampshire since 1984 with a wide range of tents from simple pole tents to luxury structures.
Wedding Tent Cost by Size
Here’s a breakdown of wedding tent rental costs by guest count:
- Small (30–50 guests): $800–$1,500
- Medium (75–150 guests): $1,600–$5,500
- Large or luxury setups: $5,600–$30,000+
If you’re unsure which size you need, contact us for a quick quote. We can recommend the best option for your guest count and venue.
How Tent Types Affect Wedding Tent Cost
The type of tent you choose plays a big role in your total cost:
- Canopy Tents – The most budget-friendly option. Great for casual events or simple coverage.
- Sailcloth Tents – Elegant, with natural wooden poles and soft, translucent fabric for a romantic look. Mid-range pricing.
- Frame Tents – Sturdy, versatile, and no center poles. Can be used on grass or pavement. Mid-range pricing.
- Clear Tents – Modern and stylish, letting in natural light while keeping guests covered. Can be used on grass or pavement. Mid-to-high price range.
- Structures – The most expensive and considered a luxury rental. Built for high-end events with strong weather resistance. Can be used on grass or pavement. Luxury price range.
Choosing the right tent style affects both your wedding tent cost and the overall look of your celebration.
How Venue Location Impacts Wedding Tent Costs
Where you place your tent also changes the cost:
- Grass or Soft Ground – We can stake directly into the ground, which is the least expensive option.
- Pavement, patios, or parking lots – Requires alternate staking like concrete blocks. This adds expense and requires a frame tent/structures for safe installation.
If your event is in a parking lot, on a patio, or another hard surface, we’ll plan ahead to secure your tent properly and meet safety standards.
Additional Wedding Tent Costs to Budget For
Beyond the tent itself, couples often rent:
- Tent Accessories such as lighting and sidewalls
- Dance Floors, flooring, staging and leveled flooring
- Tables, chairs, benches, stools and linens
- Heating, fans, and generators
- Bars, grills, and coolers
These extras can transform a simple tent into a full wedding venue. Our team can help you customize your setup so it matches your vision and stays within budget.
Should You Buy or Rent a Wedding Tent? Cost Comparison:
Buying a tent can cost anywhere from $3,000 for a tent that fits one table to $60,000+ for a large, high-quality model. Renting is almost always the smarter choice for one time events. With Baystate Tent & Party, you get professional setup and teardown, so you can focus on celebrating. No storage, cleaning, or setup necessary here!
Bottom Line
Depending on size, style, location, and extras, wedding tent rentals range from $1,000 to $30,000+. Renting from a professional company like Baystate Tent & Party ensures a safe, beautiful setup without the stress.
Wedding Tent Cost FAQs
1. How far in advance should I book a wedding tent?
Book at least 6-12 months ahead, especially for summer or fall weddings.
2. Are extras optional?
Yes. Baystate offers basic rentals without accessories if you prefer.
3. Do you handle permits?
Yes. We manage local permits and logistics for an additional fee.
4. What if it rains?
Sidewalls, flooring, and heating options keep guests dry and comfortable.
5. Can you set up on uneven ground?
Yes. We assess the site in advance to ensure safe placement and add leveled flooring as necessary.
Ready to Get a Formal Quote?
- Browse tents, extras, and pricing options on Baystate Tent’s transparent pricing guide
- Schedule a free consultation or get a fast quote
- Contact Samantha, our wedding specialist for personalized help with style, size, and planning
Wedding Whisperer | Dog Mom | Creative Enthusiast
Samantha has been an integral member of the Baystate Tent team since 2016, combining a lifelong passion for event design with a deep understanding of logistics and client care. Earning her Wedding Planning Certificate from the University of New Hampshire, she brings both creative vision and meticulous attention to detail to every celebration. Samantha excels at orchestrating seamless events, ensuring that each couple’s vision is brought to life with precision and elegance. Outside of work, Samantha is a certified yoga teacher who offers calming bridal yoga sessions, helping couples start their big day with balance and mindfulness. A true lake girl, Samantha spends her downtime soaking up sunshine by the water with her black lab, Frankie, with a good romance novel in hand.